Chit Fund Department
Delhi Chit Fund Rules
Chapter VII
FILING OF CHIT ETC. RECORDS WITH THE REGISTRAR
26. Filing of true copies of chit record etc -
(1) Every copy of a chit record or document or entry thereof presented by the foreman for filing with the Registrar under sections 11, 16, 20,(2),21(2), 29 ,32 and 46 (1) shall be certified to be true by the foreman.
(2) The foreman shall, if so required by the Registrar produce before him the original of the record documents of entry thereof for purposes of inspection and verification by him.
27. Presentation of chit record etc.- Chit records documents or entries required to be filed under the Act, shall be presented in person or by letter by registered post to Registrar either by the foreman or by his authorised agent.
28.Minutes of proceedings. -
Subject to the provisions of section 10 the minutes of proceedings shall contain inter alia the following details:-
(1) Name and address of the foreman.
(2) Reference No. and year of chit.
(3) No. of particular instalment to which the proceedings relate.
(4) Date time and place of the draw of the chit.
(5) Name of Subscribers present.
(6) Reading and regarding of the minutes of the previous draw by the foreman.
(7) Full particulars regarding the disposal of the Prize amount in respect of the proceeding instalment and disposal of unpaid prize amount, if any in respect of any previous instalment.
(8) Name(s) of the person or persons who become entitled to the prize amount in the instalment.
(9) Details of the bids offered including highest.
(10) Name of the prized subscriber, prize amount, discount foreman's Commission, etc.
(11) Details of objection if any raised by any subscriber and with what result.
(11A) Certificate to be given by the Prized Subscriber of Previous Auction regarding receipt of payment in time .
(12) The Registrar may from time to time require a foreman to state such other particulars in the minutes of proceedings which he deems proper for the safe and fair conduct of a draw.
(13) The proceedings shall be signed by the foreman and all the subscribers present at the draw of the instalment to which they relate.